The Vice-President shall be responsible for organizing and coordinating both sets of elections to be held by CASA each year. He/she shall also be responsible for obtaining corporate sponsors for CASa, and for maintaining communications with sponsors and other interested parties. In the event that the President is temporarily unable to fulfill his/her duties, the President can ask the Vice-President to serve as Acting President for a pre-determined period of time.
In the event that the President resigns, is removed from office, or is no longer able to carry out his/her duties, the Vice-President will carry out the remainder of the President's term.
If there are two Presidents and if one steps down, the Vice-President may or may not serve for the rest of the term.
The Secretary shall be responsible for all of CASA's correspondence, including CASA's email account as well as formal letters. He/she is responsible for making announcements to CASA's members and with informing all officers of scheduled events.
The Treasurer shall be charged with handling all of CASA's financial matters. He/she shall be responsile for managing CASA's bank account and collecting membership dues. Furthermore, he/she must formulate CASA's budget required to present a monthly budget report to the Executive Board during each monthly Executive Board meeting. Treasurer will also work with social chair to coordinate fundraisers.
Functional Executive Board Positions
A. Program Director
There will be two Program Directors for CASA unless this number is otherwise amended. They will be responsible for planning CASA activities and will schedule and reserve locations at GW's Marvin Center for all CASA meetings and other CASA events. They shall work with the Executive Committee and the Media Department to insure that CASA activities can be planned and advertised well in advance.
B. Social Chair
The Social Chair oversees the big and little program, eboard outings and other social events. He/she will also coordinate fundraisers along with the freshman representatives and treasurer.
C. Publicity Director
There will be two Publicity directors for CASA unless this number is otherwise amended. They will be responsible for publicizing information concerning CASA events. He/she should use means such as fliers, posters, and/or the GW Hatchet to inform the general public about upcoming CASA events well in advance of their occurrence. One of the publicity directors will be in charge of designing and printing flyers, posters and/or the GW Hatchet to inform the general public about upcoming CASA events well in advance of their occurrence, while the other will be in charge of sending out a weekly newsletter to the CASA general body, and using social media to inform members of the events.
D. External Relations
The external relations chair will be responsible for handling all matters related to external affairs, including acting as the CASA representative to ASA, CMSA and other external entities and maintaining the alumni network.
E. Freshman Representative
The Freshman Representative acts as a liaison with freshmen members of CASA/ He/she should be available to freshmen members who wish to voice their concerns to the Executive Board, and must also act as a whip to encourage freshman participation in CASA events.
Freshman Representative will work with the treasurer and social chair in fundraising. The Freshman Representative is additionally charged with maintaining the organization's archives for his/her term in office, taking pictures, and making a scrapbook for the year.
It is the discretion of the Executive Board to decide whether they will allow one or two Freshmen Representatives.
There will be two sets of election held each year. Elections will be held during the last General Body meeting of the school year (usually in April) for the Executive Board and Functional Executive Board positions. However, executive board positions must be filled during the first elections in April. If there are vacant seats for Functional Executive Board positions, there will be elections in the September of the next academic year, along with the freshman representative elections. Elections will be held during the first or second General Body Meeting of the Fall semester (September).
B. Pre-requisites and Requirements
All nominations shall be presented during General Body meetings. Those wishing to run for a Functional Executive Board position must be a paid member of CASA and must be enrolled as a student in the George Washington University.
Anyone seeking a position in the Executive Board (President, Vice-President, Secretary, and Treasurer), must have previously been a member of the Executive Board for at least one semester, must be a paid member of CASA, and must be enrolled as a student in the George Washington University.
If no one fitting the above sentence steps up to run for any of the Executive Board positions, then a member of the general body of CASA will be acceptable.
C. Limitations and Additional Procedures
All nominations and applications to the Executive Board positions must be presented prior to the scheduled date set for elections. Once all nominations and applications have been submitted, the Executive Board must meet to review them to prepare for elections. The Executive Board reserves the right to review all nominations for Executive Board positions, and voting for any nomination submitted to question requires a two-thirds majority to be approved.
Counting for elections must take place during the General Body meeting in which they are held and results must be announced by the end of the meeting. In the event that no candidate has a clear majority for the position being contested, a runoff election of the two main contenders must be held. The Secretary and the Media Committee must publicize the full results of the elections to the General Membership.
V. Removal of Officers
Any Executive Board officer is free to resign at his/her own discretion. However, all officers should bear in mind that all resignations are final for the remainder of his/her term. Any officer who resigns is still welcome as a CASA member and can still qualify to run for office in future elections. Once an officer has resigned, the Executive Board can appoint an interim officer until General Body elections can be held to replace an officer who has resigned for the remainder of his/her term.
Any motions to impeach an officer must be presented by an Executive Board member to the President or the Secretary. An extraordinary meeting of the Executive Board must be scheduled within a reasonable time of the impeachment motion's introduction. All executive Board members must be present to vote on impeachment. Both he/she who presents an impeachment motion, and the impeachment nominee must present his/her reasons to the Executive Board. Voting on impeachment of an officer shall require a unanimous decision through secret ballot, and if an officer is impeached, the decision is final for the remainder of the impeached officer's term. Only one impeachment motion can be entertained at a time; in the event that more than one impeachment motion is introduced at once, separate hearing shall be scheduled for each officer.
C. Impeachable Offenses
Impeachable offenses can be defined by the Executive Board, but specifically, the following are to be considered grounds for impeachment of an officer: embezzlement, dereliction of duty, treason or misrepresentation, and public defamation of CASA.
VI. Amending the Constitution
Any proposed amendment to this document, including the creation of a new position in the Executive Board, must be submitted in writing or presented during an Eboard meeting to Secretary or Acting-Secretary. Voting on an amendment must take place during the next Executive Board meeting after the amendment has been submitted. In order to vote on an amendment, all Executive Board members must be present, and at least a 3/4 majority is required to approve an amendment. Once an amendment has been approved, it shall go into effect immediately.
VII. Procedural Matters
- One General Body meeting must be held each month, prior to each General Body meeting, the Executive Board must meet to plan the upcoming General Body meeting as well as to discuss future projects or any other pertinent matters
- Prior to the first General Body meeting of the Fall Semester, the Executive Committee must meet to set procedures for the year, including membership dues for the year and preliminary scheduling of General Body meetings and other events for the remainder of the semester.
VIII. Procedural Recommendations
- The Executive Board should meet bi-weekly to make sure procedures for meetings, programs, and events are accounted for.
- CASA should participate in at least one community service program or event once per semester.
- CASA should also participate in events co-sponsored by other student organizations across the GW campus. - Executive Board members should make an effort to interact with other members during General Body meetings and other CASA events.
This document is hereby approved by the Executive Board of the Chinese American Student Association. The Constitution was amended in April 2012